Budget Specialist - Clinical Research (Washington, D.C.)

Category: Higher Education

Opportunity Type: Experienced

Country: United States

State: DC

City: Washington, DC

Job Type: Full-time Salary

LI: Yes

Huron Consulting Group stands out as one of the fastest growing financial and operational consulting firms in the industry serving clients in the healthcare, education, life sciences, and business sectors. Huron helps clients improve performance, transform the enterprise, reduce costs, leverage technology, process and review large amounts of complex data, address regulatory issues, recover from distress and stimulate growth. Our professionals employ their expertise in finance, operations, strategy and technology to provide our clients with specialized analyses and customized solutions that are tailored to address each client’s particular challenges and opportunities to deliver sustainable and measurable results.

At Huron, we know our legacy is dependent on our greatest asset, our people. We understand that when you are considering your next career opportunity, you are assessing how you can make the biggest impact and be challenged with the most rewarding work. Huron’s entrepreneurial spirit is captured in our values based culture. Simply, it’s an unwavering commitment to always do the right thing by its clients, people, shareholders and communities. Huron’s core values – integrity, pursuit of excellence, accountability, collaboration, passion - capture the essence of who we are, how employees interact with others, and how business is conducted. In doing so, our shared values promise alignment of actions, incentives and true results. It’s the Huron way.

What will your legacy be?

Job Practice Description:

Huron Education has the world’s largest practice dedicated to serving the higher education industry. Our team of professionals, each with extensive knowledge and experience in the business of higher education and academic medical centers, delivers comprehensive services to the industry and partners with institutions to improve business performance across the enterprise. Our professionals draw from their experience working across various technology solutions, as well as strategic, financial, operational, and regulatory aspects of higher education to develop and implement the most effective solutions. Huron Education has worked with over 400 universities, academic medical centers, and research institutions to improve performance so they can continue their traditions of extraordinary achievement. The Huron Education team provides solutions across the following segments: Strategy and Operations, Research and Technology.

Job Solution Group Description:

Our Research Enterprise and Software solutions improve every aspect of research administration performance. We have built our expertise by working with more than 90 of the top 100 U.S. research universities, non-profit research institutions, academic medical centers nationwide, the nation’s top hospitals, and dozens of clients globally, bringing best practices and thought-leadership to the unique environment of research. Our solutions and deep expertise enable clients to more effectively manage the business of research through the following services; Research Administration Transformation, Research Compliance, Risk Mitigation, and Investigation Support, Research Strategy Facilitation and Financial Planning, Interim Management and Staffing, Research Software Solutions, and optimizing Clinical Research Operations, IRB Transformation.

Where will your legacy take you?

We invite you to learn more about your career at Huron. Visit us at www.huronconsultinggroup.com

Position Summary:

The Clinical Research Budget Specialist assists the Research Office team in developing coverage analysis reports and study budgets for all clinical research studies, including but not limited to industry, federally sponsored, and locally (investigator) sponsored research. Primary responsibilities of the Clinical Research Budget Specialist include conducting a thorough review of the study protocol, associated informed consent document(s), creating and/or utilizing a Coverage Analysis (CA) to draft a detailed study budget, and negotiating the terms of prepared budget documents (as applicable) with the study sponsor or their designated representative (e.g. Clinical Research Organization (CRO)).

LOCATION: Washington, D.C.

Job responsibilities of a Budget Specialist include:
• Effective time management to meet deadlines;
• Ability to multi-task, working on the development or negotiation of multiple study budgets / coverage analysis reports concurrently;
• As needed, developing Coverage Analyses (CA’s) as outlined within the Coverage Analysis Specialist (CAS) role, and seeing the entire analysis process through to completion to ensure client deadlines are met;
• Conducting Quality Assurance (QA) reviews of CA’s completed by CAS’;
• Excellent work ethic when drafting client-ready documents for review by the project supervisor / manager;
• Daily reporting on work planned and completed;
• Drafting study budgets using client and/or sponsor specific templates. Study budget development will require the following:
o Detailed review and analysis of clinical research protocols, informed consent forms, sponsor proposed study budgets, sponsor proposed study contracts (e.g.: Clinical Trial Agreements), final CA, and other study documents to identify and confirm all billable procedures and services;
o Ability to interpret unclear or unstated language in study related documents that indicates sponsor payment for certain items, services, procedures, personnel, or equipment;
o Reviewing client policies and procedures in order to capture all relevant services for budgeting (outside of those captured on a final CA);
o Building study budgets on the Huron, client, and/or sponsor budget template (as applicable);
o Reviewing draft budgets with a Research Office Contracting Specialist, Research Office Coverage Analysis Specialist, client Coverage Analyst, or client contracts representative to ensure all budget terms are accurately reflected on the study contract;
o Providing draft budgets for quality review;
o Submitting draft budgets to client for review and sign-off by study team;
o Making revisions, as appropriate;
o Providing internally approved study budgets for negotiation (as applicable) with study sponsor;
o Representing Huron clients in the negotiation process while adhering to client guidelines on non-negotiable terms and conditions;
o Clearly strategizing and communicating a client’s financial position as it relates to the underlying clinical research protocol;
o Escalating negotiation impasses, as needed, to both internal Huron management and external client leadership.
• The Clinical Research Budget Specialist will also be required to develop coverage analysis reports and/or quality assurance reviews of completed coverage analysis drafts as needed:
o Reviewing and analyzing clinical trial protocols, Informed Consent Forms, proposed study budgets and other trial documents to identify all items and services;
o Applying guidance from the Medicare Clinical Trial Policy (NCD 310.1) to each clinical trial that is analyzed;
o Identifying and providing CPT/HCPCS/APC/DRG codes to the relevant items and services;
o Reviewing Medicare coverage guidance for each item or service, e.g. National Coverage Decisions (NCDs), Local Coverage Decisions (LCDs), and other non-Medicare limitations on coverage;
o Researching approved medical guidelines to determine the routine or novel nature of each item or service;
o Providing the draft CA for quality review or directly completing the QA review;
o Making revisions or providing feedback, as appropriate; messaging internal feedback in a clear and concise way;
o Providing a finalized CA to Huron and/or the client.
• Other duties as assigned.

Position Expectations:

Clinical Research Budget Specialists in the Research Enterprise Solutions Services service line must demonstrate performance in the following:
• Working knowledge and experience with clinical trial regulatory documents such as study protocols, informed consent documents and contractual documents such as Clinical Trial Agreements;
• Experience with clinical trial financial planning or general budget development;
• Evidence of proficiency with Microsoft Word, Excel and Outlook;
• Excellent time and task management skills including adhering to project work plans, tight deadlines, unscheduled client requests, internal project budgets, and general process completion timelines;
• Excellent verbal and written communication skills;
• Strong analytical and problem solving skills;
• Must be self-motivated;
• Must be a team player;
• Demonstrated resourcefulness;
• Willingness to accept and integrate constructive feedback;
• Maintain detailed and organized files;
• Experience with research billing rules, clinical trials, Charge Description Master files, and the Clinical Trial Policy a plus.

Job Requirements:

Position Requirements:

Clinical Research Budget Specialists in the Research Enterprise Solutions Services service line must provide evidence of the following:

• Bachelor’s degree or higher in a health/science related discipline (biology, public health, healthcare administration, nursing, etc.), or equivalent professional experience;
• Minimum of 1-2 years of work experience in a clinical research billing, pre-award services, or general healthcare setting;
o Emphasis on one or more of the following areas is preferred: coverage analysis, budget development, sponsor negotiation, clinical trial financial management, clinical trial coordination
• Alternative but relevant experience in a Clinical Research Organization, the Pharmaceutical Industry, or other positions involving Clinical Trial Operations will also be considered

Preferred skills include:

• Experience in cost planning and Common Procedural Terminology (CPT) coding;
• Direct experience with budget negotiations experience a plus;
• Knowledge of federal regulations related to clinical research and billing compliance;
• Experience in healthcare compliance, general healthcare billing compliance, research billing, or research billing compliance;
• Knowledge of healthcare billing and claims processing a plus;
• Knowledge of Good Clinical Practice Guidelines, ICH Guidelines, FDA and HIPAA regulations.
• Experience working in an administrative/ business office of a university, hospital, or research institute.

Huron Consulting Group offers a competitive compensation and benefits package including medical, dental, and vision coverage to employees and dependents; a 401(k) plan with a generous employer match; an employee stock purchase plan; a generous Paid Time Off policy; and paid parental leave and adoption assistance. Our Wellness Program supports employee total well-being by providing free annual health screenings and coaching, bank at work, and on-site workshops, as well as ongoing programs recognizing major events in the lives of our employees throughout the year. All benefits and programs are subject to applicable eligibility requirements.

The Company is fully committed to providing equal employment opportunity in recruitment, employment, compensation, benefits, promotions, transfers, education and all other terms of employment. Huron will not discriminate on the basis of age, race, color, gender, marital status, sexual orientation, gender identity, national origin, religion, Vietnam era of veteran status, physical or mental disability, creed, citizen status or any other status protected by federal, state of local law. We endeavor to maintain a drug-free workplace.